Administrative Officer in Kabul


Job Location: Kabul
Nationality: Afghan
Employment Type: Full Time
Category: Other
Salary: NTA Grade D
No. Of Jobs: 1
Organization: Borlaug Institute
Experience: Four (4) years of experience in finance, accountin
Contract Duration: One year with option for renewal.
Gender: Male/Female
Education: Bachelor’s Degree
Closing Date: 2020-10-11


About Borlaug Institute:

The Borlaug Institute leads international food security and agricultural development programs for the Texas A&M University System (TAMUS). Named in honor of the Nobel Peace Prize winner, “Father of the Green Revolution,” and faculty member at Texas A&M University for a quarter of a century, the Borlaug Institute continues Dr. Norman Borlaug’s legacy of improving global food security, livelihoods, and resilience through applied agricultural science, research and extension. The Borlaug Institute’s mission is “To help elevate small-holder farmers out of poverty and hunger through agricultural science.”


Job Description:

Project Background

The USAID Women’s Scholarship Endowment (WSE) Activity assists Afghan women in obtaining a university education in a science, technology, engineering, or mathematics (STEM) field of study, better enabling them to overcome barriers to gaining employment, raise their incomes, and help them achieve leadership roles in their families, communities and government in positions of influence in the public and private sectors, thereby ensuring a balance of voices and perspectives. 

 

Position Description

Under the supervision of the Director of Finance and Operations and Scholarship Manager, the Administrative Officer (AO) will provide day-to-day administrative support to the team to ensure efficient operation of the office. He/ She will assist the Director in processing invoices, clearance of taxes, maintaining financial records, and ensuring documents are filled in a required manner. The AO will be responsible for make travel arrangements for office staff, preparing expense and clearance reports in compliance with TAMUS policies and Afghan laws. The person will support program team during the scholarship application process as required.

 

Duties and Responsibilities

  • Assist the Director of Finance and Operation in regular day-to-day activities including; financial transactions, tax clearance, maintaining files and records, and regular interaction with scholarship recipients and other stake holders as required.
  • Assist in processing invoices and follow up with universities, students and partners as needed.
  • Ensure proper documentation of invoices, payment vouchers and all other supporting documents is in place.
  • Assist with the preparation of monthly financial reports and participate in annual internal and external audit.
  • Maintain supplies inventory by checking office to determine the need for office supplies and placing orders when needed.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize and schedule appointments, meetings and take detailed meeting notes.
  • Organize and maintain files and databases in a confidential manner. 
  • Other duties as assigned

 

Level of Effort

This is a full-time position; 40 hours per week. Office hours are Sunday through Thursday, 8:00 AM to 4:30 PM, with a half an hour lunch break.

 

Location

This position is based in Kabul, with potential travel.

 

Compensation

This position falls under Grade D of the Afghanistan National Technical Assistance (NTA) pay scale. The NTA step will be determined by the selected candidate’s specific experience and qualifications.



Job Requirements:

  • Bachelor’s degree with four years of relevant experience required. Relevant experience considered in finance, accounting, bookkeeping, business administration, compliance, or similar.
  • Experience with finance management and/or accounting on a USAID program is preferred.
  • Knowledge of managing similar nature program is preferred.
  • Fluency in English, Dari, and Pashto required.


Submission Guideline:

Qualified candidates should submit an application at https://wserecruiting.formstack.com/forms/admin_officer by 11 October 2020. Only finalist will be contacted. 

Applications sent via email will NOT be considered. 


Submission Email:

https://wserecruiting.formstack.com/forms/admin_officer



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