Database and Process Officer in Herat

Job Location: Herat
Nationality: National
Employment Type: Full Time
Category: Other
Salary: Based on Organization salary scale
No. Of Jobs: 1
Organization: Handicap International
Experience: At least one year’s experience of administration o
Contract Duration: 7 month with extension possibility
Gender: Male/Female
Education: Bachelor Degree from Reputable University, preferably in Computer Science.
Closing Date: 2022-05-25

About Handicap International:

HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Description:

Context of the mission

HI has been present in Afghanistan since 1996, supporting the most vulnerable communities across the country. With over 400 staff in Kandahar, Nimroz, Herat, Kunduz and Kabul HI has been delivering humanitarian and longer-term recovery programs ensuring access to basic services for displaced populations, host communities and returnees. The key areas of HI intervention include physical rehabilitation, training of professional physiotherapists, psychosocial support, and socio-economic inclusion through inclusive livelihood activities, mine risk education and advocacy.

After a field assessment by HI’s logistics platform experts in Herat in March 2022, HI is setting up a comprehensive logistics platform project including two free services: storage and transport in Herat’s province for INGOs, LNGOs and UN agencies.

Responsibilities :

HI Platform’s experience in dealing with emergencies and providing much-needed support for evaluation missions to identify local decision-makers, understanding the local context and determine the appropriate resources, allows us to adapt our programs to the realities of the countries where we intervene. This approach ensures the durability of the intervention and its long-term benefits.

Global objective:

Our organisation has to work closely with local and international organisation. It is a major issue to understand exactly what kind of logistic support their need and adapt or find the better way to supply their demand.

Specific objectives:

The Database and Process Officer will be directly supervised by the Platform Project Manager, he/she will be in charge:

  • Is/she responsible for collecting and checking the validity of all the suppliers documents
  • Ensure compliance with federal, provincial, and territorial laws
  • Ensure compliance with the HI Platform's Procedures
  • Ensure the data collection and the well entry in the different data base in terms of Storage and Transport (Excel)
  • He/she responsible for archiving and maintaining the different files in order.
  • He/she responsible to collect, records and update the attendance sheet from the field
  • Ensure good communication between operation and admin/Finance
  • Explains to carriers the clauses of contracts of carriage.
  • Provides communication and identification tools for conveyors/conveyors (GPS, Tracker, Mission Order etc.)
  • Have the carriers/conveyors complete the loan documents and ensure their return.
  • Ensures the administrative and HR relationship between the Project Manager and the Admin.
  • Check carrier invoices before giving them to the Project Manager for validation.
  • Edit receipts in advance and supplier payment balance receipts.
  • Collecting and integrating supplier information into the "Contract monitoring" database.
  • Is responsible for archiving and maintaining the different folders.
  • Handles the management of the paper mill and the follow-up to the basic needs for the transport activity.
  • Ensures the follow-up of human resources presence.
  • Maintains up-to-date database for daily workers.
  • Transmits data entered during the month or the previous month to the project manager in due time.
  • Participates in weekly meetings with carriers.
  • Participates in conveying a professional and cordial image to partners and carriers.
  • Regularly or at the request of its hierarchy, reports and statistics on transport activities.
  • Proposes modifications of tools and formats, participates actively in the dynamics of continuous improvement and search for efficiency of the platform project.

Job Requirements:

  • Bachelor Degree from Reputable University, preferably in Computer Science.
  • Ability to communicate in English, Dari and Pashto.
  • Good translation skills
  • Very good knowledge of the provincial, and territorial laws
  • Supply Chain diploma/Computer Science or similar
  • At least one year’s experience of administration or data entry (NGO or private company)
  • Experience with an international NGO is a plus
  • Ability to prioritise, strong organisational skills
  • Real motivation for working in the humanitarian sector
  • Autonomy and ability to work as part of a team
  • Pack Office
  • Very good knowledge of Excel (will be tested)

Submission Guideline:

Please send your CV and Cover letter to:

Note : Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.

Disabled & Females are particularly encouraged to apply

- HI has got strong stand on protection of beneficiaries.

"The Database and Process Officer will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

Submission Email:

Who we are?

Afghanistan has one of the slowest internet speeds in the world. Broadband connection is not available in everywhere and mobile data as a most used way to connect to the world is very expensive. Job search portals are very heavy and takes lots of time to load; therefore making it very hard and time-consuming for job seekers to find their dream job. To address this problem we launched Afghanistan's first speed optimized job search portal, with at least 15 times faster load time and maximum 200 kbs page size.

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