Procurement & Contract Manager in Kabul

About Muslim Hands International:

Muslim Hands International – MHI is an International Relief and Development NGO, established in the United Kingdom in 1993 with the objective of providing relief and emergency services and long-term sustainable development projects in a cultural, ethical, effective, efficient, and transparent manner. Muslim Hands works both directly and with partners in over 50 countries worldwide carrying out short and long-term projects in emergency relief, Health, WASH, Education, Protection, shelter, safe water, and TVET programming and a particular intervention of Advocacy and Peace in Afghanistan only. Muslim Hands International has been awarded Investor in People (2000, 2004 & 2007) and has also been accredited with Quality Management Systems Standard ISO 9001:2000. The organization is also a signatory to the International Federation of the Red Cross and Red Crescent Movement, and various NGOs in Disaster Relief and the main sources of funding for the organization are individual donors, trusts, institutions, and DFID.

Muslim Hands International obtained formal registration from the Ministry of Economy in Afghanistan with registration No. 141 in 2005, is now firmly established with its Headquarters in Kabul, and is fully engaged in relief and development activities in different parts of the country. The work of Muslim Hands in Afghanistan involves; improving the lives of the poor and vulnerable through the provision of education, health, WASH, Protection, Livelihood, advocacy, Agriculture, and other specialized projects e.g. rehabilitation of the disabled, water purification, and sanitation schemes, orphan sponsorship scheme, income generation activities and emergency aid/relief activities in Afghanistan. The Afghanistan head office operates in 21 provinces through the head office in Kabul and regional and provincial offices in the respective regions and provinces of Afghanistan. The organization is running and operating by 25 professional core and full-time personnel of MHI in its head office in Kabul and each regional office of MHI deals with a similar number of paid and volunteer staff members entire the country.

Job Description:

Job Summary:

The Procurement and Contracts Manager will be responsible for managing a team of Procurement Officers and overseeing the overall procurement processes, ensuring the procurements of goods, and services/consultancies are in line with the MHI global, country and projects’ budget and projection, and providing regular procurement mentoring to project staff to support project implementation. The Procurement and Contract Manager will report to the Country Manager, Assistant Country Manager and the Operations Manager.

Duties & Responsibilities:

• Prepare organizational and annual procurement plan of all goods, works, consulting and non-consulting needs for MHI and the project(s).
• Guide the procurement staff and support administration staff by preparing and providing standardized technical specifications for all common user items (including but not limited to the office and IT equipment, furniture and stationery) that ensure the best value for money for the MHI and the projects that are reasonably priced. Cost estimations also need to be included to match the technical specifications.
• Execute the MHI procurement annual plan or projects procurement plans. Oversee the procurement cycle from the announcement to contract award and its contract management.
• Examine the quality and quantity of the procurement of the goods against the requested lists and be the final authority in verification and acceptance/ rejection of goods procured.
• Manage contracts related to office rentals, vehicle rentals, repair/ servicing of IT equipment/ vehicles/ office equipment, internet services, etc for both HQ and PMU as well as field offices.
• Individual Consultants (ICs): While the individual work outputs of the national and international individual consultants will be managed by the respective unit who are designated as their Client Coordinators, the contractual management with regard to timesheets, invoices, reimbursable, reports etc will be handled by procurement and contract management department. The incumbent shall make sure to maintain files for each individual consultant covering all contractual aspects of the ICs, advise management on approvals of timesheets/invoices, and respond to audit queries on the same.
• Consulting Firms: The qualitative outputs of the consulting firms will be the responsibility of the respective unit for whose support they were contracted and/or management, the timely reporting, invoice processing, reporting and other contractual requirements will be overseen by procurement and contract manager.
• Liaison with Administration: Ensure the handover to Admin of all verified goods received from the suppliers contracted after payment approval for the same.
• Liaison with Finance: Ensure proper liaison with the Finance Department such that fund allocations are taken for all signed contracts, and accurate and timely payments are made against approved invoices to all suppliers, service providers, individual and firm consultants, and rentals.
• Perform other duties as assigned.

 

Job Requirements:

Education:

•  Master's or Bachelor's degree in Procurement, Project Management, Business Administration, Law or relevant field

Experience:

• At least 5 years of relevant professional experience with a Master's Degree and 7 years of relevant professional experience with a Bachelor's degree in the related field, including at least three (3) years of experience managing and supervising a team;
• Experience working on International NGOs or similar internationally-funded programs;
• Strong knowledge of donor procurement rules and regulations;

Skills: 

• Strong ability to use and develop management and tracking systems;
• Strong communication skills;
• Ability to work under pressure in challenging working and living conditions

Geography: Based in Kabul, will be travelling to provinces regularly

Language: Must be fluent in English, Pashtu and Dari.

Submission Guideline:

Interested local candidates are requested to send their CVs along with the Cover letter in 1 Word/PDF file (NO Educational and Work Certificates) to the attention of the following email, (Roheena.wardak@af.mhworldwide.org) no later than the closing date.

Your email subject line should be as (MHI/P&C-M/180522/13) otherwise your application will not be considered.

Only shortlisted candidates will be contacted and called for the test and interview.

Submission Email:

roheena.wardak@af.mhworldwide.org

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