Admin/Finance Officer in Kabul


Job Location: Kabul
Nationality: National
Employment Type: Full Time
Category: Finance
Salary: As per organization salary scale
No. Of Jobs: 1
Organization: Resilience Environment and Humanitarian Aid Organization (REHA)
Experience: At least 3 years
Contract Duration: 23 months
Gender: Male/Female
Education: Bachelor or Higher degrees
Closing Date: 2024-06-24

About Resilience Environment and Humanitarian Aid Organization (REHA):

Resilience, Environment, and Humanitarian Aid (REHA) is a transformative non-governmental organization (NGO) committed to empowering communities and safeguarding the planet. Officially registered with the Ministry of Economy of Afghanistan, REHA is a specialized entity dedicated to driving positive change in building the resilience.

At the heart of REHA's mission lies a steadfast dedication to environmental protection, climate change resilience and adaptation, and disaster risk reduction. Through a comprehensive and innovative approach, the organization tackles these complex challenges head-on, blending "hard" and "soft" interventions to deliver tangible impact.

REHA's "hard interventions" manifest as robust infrastructure development, cutting-edge engineering solutions, and strategic physical projects that mitigate the effects of climate change and environmental hazards. Complementing these tangible actions, the organization's "soft interventions" empower communities through capacity-building initiatives, knowledge sharing, awareness campaigns, advocacy efforts, and policy development.

At REHA, the future is not something to be merely observed, but actively shaped. Through its groundbreaking initiatives and collaborative partnerships, the organization is fortifying the foundations of a world where resilience, environmental harmony, and humanitarian aid converge to create a brighter, more secure tomorrow for all.

About the Project

REHA is implementing the “Engagement and Collaboration for Climate Action (ECCA)” project, which for two years. The overall goal of the project is to enhance engagement, collaboration and capacities among key stakeholders involved in climate change action in Afghanistan.

The project adopts a comprehensive geographic coverage approach, encompassing both national-level interventions and activities targeting specific regions and provinces in Afghanistan. At the national level it will be focusing on technical support and development, capacity building and knowledge-sharing to address issues at a broader scale. While at the provincial level it will be focusing on activities such as community resilience building, assessments, development of provincial adaptation plans and other localized initiatives to address community-level vulnerabilities and risks. 

Therefore, REHA recruits a qualified admin/finance officer to take the responsibility for project related administrative and financial activities within a qualified team of the organization.


Job Description:

This individual works under the leadership of the administrative manager, and his/her specific tasks, duties and responsibilities are as follows.

Financial Management:

  • Manage the day-to-day financial operations of REHA, including processing payments and invoices, managing bank accounts, and reconciling accounts.
  • Maintain accurate financial records and prepare comprehensive financial reports for management, donors, and other stakeholders.
  • Prepare annual budgets and financial plans, and closely monitor actual performance against budget.
  • Ensure compliance with REHA's financial policies and procedures, as well as the requirements of donors and grantors.
  • Implement effective and timely internal and external auditing processes.
  • Make primary, daily entries to Quick Books (or other data entry system) including all vouchers and cash receipts;
  • Work closely with program staff to meet financial reporting requirements for all grants and contracts.
  • Manage the procurement payment process, ensuring purchases are made in accordance with policies and represent good value.
  • Manage the payroll process, including calculating salaries and benefits, processing tax withholdings, and maintaining compliance with labor laws.
  • Manage the organization's cash flow to ensure sufficient funds are available to meet obligations.
  • Prepare Operating Advance Request monthly or as needed;
  • Verify activities proposals, competitive review summaries, and project office budgets and reports;
  • Monitor departmental budget and funds for ongoing and new Finance projects

Administrative Management:

  • Managing the organization's office operations, including office facilities, equipment, and supplies.
  • Develop and implement administrative policies and procedures to streamline operations.
  • Provide support to the Administrative Manager and other team members as needed.
  • Collaborate with the IT team to ensure the smooth functioning of technology systems.
  • Maintain and organize the organization's filing system and document management.
  • Ensure effective record-keeping and data management systems.
  • Coordinate administrative support for program activities and events.
  • Manage vendor relationships and contracts.
  • Ensure the correct storage of information, including an appropriate cross-reference system and easy access and retrieval.

HR Management:

  • Manage the recruitment and selection process, including job postings, screening applications, scheduling interviews, and making hiring recommendations.
  • Conduct new employee orientations and ensure proper onboarding of new hires.
  • Manage employee records and documentation, including personnel files, leave and attendance tracking, and maintaining confidentiality.
  • Coordinate employee benefits administration, such as healthcare, retirement plans, and leave management.
  • Advise management on HR-related matters, including employee relations, conflict resolution, and disciplinary actions.
  • Ensure compliance with all applicable labor laws, regulations, and organization policies.
  • Serve as a liaison between management and employees to foster positive employee relations.
  • Develop and maintain HR-


    Job Requirements:

    • Master’s/bachelor’s degree in public administration, economics and management or related fields.
    • Minimum 3-5 years of experience with national and international organizations in Administrative and Financial management and reporting.
    • Strong English, Pashto and Dari, both written and spoken skills.
    • Effective coordination and communication skills
    • Strong report writing and translation skills in English, Pashto and Dari.
    • Proactive and independent approach to work under pressure, ability to maintain positive working relationships and willingness to undertake additional responsibilities.


    Submission Guideline:

    • Qualified applicants who meet the required criteria and possess the necessary skills are highly encouraged to apply. Please send your your Cover letter + CV to the email address hr.reha.org@gmail.com. Be sure to include the vacancy number REHA-HR-24-002 in the email subject line.
    • Upon deadline completion, REHA recruitment committee review all applications and shortlist qualified applicants for the next steps of the recruitment process.
    • REHA is committed to promoting diversity as well as ensuring an equal employment opportunity for each applicant candidate, regardless of their age, color, race, religion, disability, gender or ethnicity among others.
    • REHA is committed to ensure equal employment opportunities for both male and female, and we encourage females to apply.
    • REHA has zero-level tolerance towards any type and scale of discrimination including sexual exploitation and abuse, sexual harassment, corruption and any other misconduct and misbehavior.
    • REHA as an environmental organization strictly adheres to environmental protection principles and makes every effort to ensure its carbon footprint at the least possible level and encourage others as well to respect this policy.
    • REHA is committed towards a transparent, open and fair recruitment process.

     


    Submission Email:

    hr.reha.org@gmail.com



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Afghanistan has one of the slowest internet speeds in the world. Broadband connection is not available in everywhere and mobile data as a most used way to connect to the world is very expensive. Job search portals are very heavy and takes lots of time to load; therefore making it very hard and time-consuming for job seekers to find their dream job. To address this problem we launched Afghanistan's first speed optimized job search portal, with at least 15 times faster load time and maximum 200 kbs page size.



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