Procurement Coordinator – Quality & Documentat in Kabul


Job Location: Kabul
Nationality: National
Employment Type: Full Time
Category: Other
Salary: As Per Organization Salary scale
No. Of Jobs: 1
Organization: Save the Children
Experience: 5 years of experience in supply chain (Procurement
Contract Duration:
Gender: Male/Female
Education: Bachelor Degree in Relevant field
Closing Date: 2021-11-29


About Save the Children:

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

•             No child dies from preventable causes before their 5th birthday

•             All children learn from a quality basic education and that,

•             Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI - Afghanistan

 Save the Children has been working in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers


Job Description:

“Save the Children strongly encourages applications from women. Minimum country requirements for potential female applicants will be followed”

Job Purpose

As a key member of the Supply Chain Team, the role of the Procurement Coordinator is to ensure that the SCI procurement processes, procedures and ways of working are followed on a daily basis and to support logistics and programme staff.  Requires comprehensive knowledge around purchasing, carrying out of daily purchasing activities, and effective communication with relevant personnel or departments, including funding for donor requirements, around any purchasing/procurement issues and risks that could arise are key aims for this post.

 

The position holder will – if required – in building the of the supply chain and provide guidance relevant to his/her key responsibilities in relation to procurement policy, process and procedures.

 

To provide Procurement support to the Save the Children team in various offices and in the management and implementation of all programme work.   

 

 

 

 

Key Accountabilities

Supply Management

  • Ensure the procurement tracker for all AFG CO, is regularly updated properly and circulated to relevant staff.
  • Review all documents under Formal Quotation and Tender before final issuing of purchase orders, contracts and framework agreements procured locally.
  • Amend the documents – while keeping clear tracking of changes – so it compliant to SCI procurement procedures.
  • Ensure that the procurement is complete and conduct file as per SCI procurement policies and procedures.
  • Request from the supply chain lead responsible of the procurement file any missing documents to ensure that the procurement is complete and fulfils the requirements under SCI procurement policies and procedures.
  • Ensure that the procurement withstands scrutiny audit.
  • Submit the above document to the Supply chain manager with recommendations on the validity and appropriateness and that it is in line with SCI procurement policy and procedures.
  • Monitor the procurement paper trail from for all procurement procedures related to formal quotation, contracts and framework agreements procured locally.
  • Monitor the paper trail for all procurement procedures under For



    Job Requirements:

    QUALIFICATIONS:

    A Minimum of First Degree/BA degree in Supply Chain Management, accounting, Management or any relevant field, and at least 5 years of practical work experience in Supply Chain

     

    EXPERIENCE AND SKILLS:

    Essential

    • 5 years of experience in supply chain (Procurement) NGOs/INGOs, UN etc.
    • Good communication and interpersonal skills
    • Positive experience in managing others
    • Ability to work under pressure
    • Ability to work as a team player
    • Fluent in Pashto and/or Dari with skills in English
    • Good self-starter with effective time management skills
    • Strong skills in coordinating and collaborating with others in partnership
    • Positive, solution-driven, respectful and with a ‘can-do’ attitude
    • Strong IT skills (e.g. Word, Excel, Powerpoint)
    • Ability and willingness to travel within Afghanistan

     

    Desirable

    • Experience working in humanitarian emergencies across multiple areas of Afghanistan
    • Experience in document management and review.
    • Experience in data tracking and managing the KPIs for supply chain (Procurement)
    • Experience in managing audits for procurement and preparing, arranging, providing quality data to external/internal audits and ICC. 

    Additional job responsibilities

    The duties and responsibilities set out above are not exhaustive and the post holder may be required to carry out additional duties from time to time which are reasonable in relation to their level of skills and experience.

     

    In the event of a significant humanitarian emergency, the post-holder will be expected to work outside their normal job description; vary their working hours; and occasionally work from a different location should the need arise.

     

    Equal Opportunities

    The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

     

    Health &Safety and Security

    The post holder is required to carry out their duties in accordance with SCI Health and Safety policies and procedures and our Global Security policy and procedures.

     


    Submission Guideline:

    Qualified applicants are highly encouraged to apply for the position by filling in the online application form. In addition to the online application form, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

    Applicants can login to the online application system by copying and pasting the following link intro their web browser. Returning users will need to enter their username and password, first time users will need to create a user account.

    It is recommended that you save your username and password for future job applications through the online system.

    https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=210008BI&tz=GMT%2B04%3A30&tzname=Asia%2FKabul


    Submission Email:

    https://stcuk.taleo.net/careersection/ex/jobdetail.



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